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AP Style

Going in AP Style

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One of the core tenets of journalism (and public relations, which at most colleges is part of the School of Journalism) is the use of AP style when writing. AP, of course, stands for the Associated Press, whose manual and rules are drilled into journalism students from the day they begin writing for their school newspaper (or whatever aspiring writers write for in school these days).

For a PR professional, use of AP style demonstrates that you are a journalism insider. That’s very important when you’re pitching a byline article, or a press release, or some other piece of content that needs to be reviewed and approved by an editor. It gives you a certain level of credibility, or at least signals to an editor that he or she won’t have to spend untold hours bringing your writing up to par.

Failure to use it, on the other hand, is generally seen as an admission that you are an ignorant hack whose writing skills would be best applied to warning labels on pet supplies. No one wants that.

This, of course, is the reason Amendola Communications is very careful about conforming to AP style. It benefits not only our agency but our clients.

Still, for those who aren’t familiar with AP style, some of its peccadillos can be a bit off-putting. They’re not used to seeing things written that way, and their preference for the approach they’re used to can become a bone of contention that slows down the writing and approval process.

Here’s the reality of the situation. When you are writing for your own blog, or marketing materials, or internal memos, etc. go ahead and let your preferences dictate the style. But when you’re writing something you’d like to have published by an independent media outlet, it’s important to follow AP style.

So what does that mean from a practical standpoint? Glad you asked! Here are five examples of the differences between regular people style and AP style. Those of you who are familiar with it please feel free to add additional common uses in the comments section.

Capitalizing corporate titles or not

This is the one that probably causes more consternation between Amendola Communications account managers and clients, so let’s start there.

Most people are taught in business writing courses to capitalize someone’s title, such as President, or Chief Medical Officer, or Vice President of Some Made Up Area that Sounds Good on LinkedIn. It’s viewed as disrespectful not to capitalize the title.

That is not the case in AP style. Titles are never capitalized, unless they are used as part of the person’s identity. Which means you can refer to President Trump with capital letters, but you would write Donald J. Trump is president of the United States.

This, by the way, is one of the easiest tests for editors and journalists to see who knows what they’re doing. Get it right in your press release and you’ve removed a barrier to publishing.

Spelling out acronyms

While the healthcare industry loves it some acronyms, AP style is not as much of a fan. So while you may believe everyone you’re communicating with knows EHR stands for electronic health record, AP style still demands that you spell it out anyway.

Usually, you will spell it out first, then put the acronym in parenthesis afterward, i.e., electronic health record (EHR). The exception is in quotes, which means if you’re going to use an acronym in a quote try to spell it out ahead of time, just to be safe. Of course, some acronyms that are widely known, such as FBI or CIA, do not need to be spelled out. But if you’re writing about them and you work in health IT, you probably have bigger issues than AP style facing you.

Bonus fun fact #1: According to the AP Style guide, using the initialism CEO by itself is acceptable, although they still recommend spelling it out somewhere else. Other titles, such as CFO or CMO, must always be spelled out because they are less universal.

Writing out numbers

This is another of those interesting AP style oddities. When writing out single numbers from 0-9, AP style dictates you spell out the number rather than use the numeral. So zero for 0, one for 1, all the way up to nine (9). Once you’re in double digits, you use the numerals, so 10, 11, and so forth.

That also applies to numbers used in combination, which can get very awkward. You would write “there are 10 three-bedroom homes on this block” or “Put the three of us down for 12 medical devices each.”

State abbreviations

The AP has its own set of state abbreviations that are preferred, especially for use in a dateline. They are different (and longer) in most cases from the more-familiar postal codes, so it’s worth looking up. Or, you can just follow this link, although they’re not laid out quite as nicely as you might like.

Here are a couple of examples. The postal code for California is CA, but the AP style abbreviation is Calif. The postal code for Arizona, where Amendola Communications is headquartered, is AZ whereas the AP style abbreviation is Ariz.

Two-word states tend to get different treatment. While New Hampshire uses an N and an H for both, the postal code is NH while the AP style abbreviation is N.H. The extra periods make a difference.

Bonus fun fact #2: When you’re in the body of a press release, AP style stresses spelling out the name of the state rather than using abbreviations of any kind.

Bonus fun fact #3: Certain large cities, such as Chicago, Los Angeles, Phoenix, and New York, don’t require a state at all in the dateline. In fact, including a state again makes you look like you don’t know what you’re doing.

Other types of abbreviations

For pretty much any other type of abbreviation, you’re always going to use periods after each letter. That includes professional credentials (M.D. instead of MD, Ph.D. instead of PhD) and time designations (p.m. instead of pm, E.S.T. instead of Eastern Standard Time).

Yes, it can be very odd-looking, especially when you say an event will begin at 1:00 p.m. E.S.T., and yes, all those periods kind of get in the way. But that’s the way, uh-huh uh-huh, they like it. (Sorry, channeling my inner Kate Donlon there.)

So many rules

This is just a small sampling of some of the most common issues that seem to crop up from time to time. There are many more. In fact, the AP puts out an entire manual with everything you could possibly wonder about, which they will be more than happy to sell you if you’re interested. It’s available in both paper and electronic form.

Or, you can just count on your friendly neighborhood PR pros to get it right for you. It’s all part of the service.

Content Marketing in Eight Seconds or less

Content Marketing in Eight Seconds or Less

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As you work on your content strategy, think about this: According to a recent study, the average person now loses concentration after only eight seconds. I would ask you to pause and think about that but then I’ll risk of losing the remaining seconds of your attention entirely if I haven’t already. As a “fun fact,” researchers noted that even goldfish which are “notoriously ill-focused” have an average attention span of nine seconds.

So, whether that fact is fun or concerning is still be determined, but it really isn’t that shocking. This study simply quantifies the impact of a highly digitized lifestyle on the human brain. After all, we live in a world where our phones are constantly buzzing with emails, texts, news alerts, and social media notifications. We live in a world where”

Sorry, I got distracted for a moment. Did you know that Kim and Kanye are expecting their third child via surrogate? My phone just vibrated with that “breaking” news, as well as four work emails, three personal emails, and two trivial text messages. And even if celebrity gossip isn’t your guilty pleasure, you’re likely experiencing a similar scenario every hour of every day.

But to be clear, the aha moment from this study is not that goldfish are smarter than us. It’s an aha moment for us as marketing and public relations professionals. The study has profound implications for those of us who communicate for a living. To be successful, we must adapt our strategies and tactics to the reality of eight second attention spans.

Why evolving content doesn’t mean dumbing it down

In today’s world of digital and information overload, crafting content that is relevant and meaningful for your target audience is mission-critical. Remember that having shorter attention spans doesn’t mean that your customers are not decision-makers. It doesn’t mean that they’re less intelligent. It doesn’t mean that they don’t have the same pain points. It just means that they need to absorb information differently. It just means that despite downloading your white paper, they’re probably not getting past page one. There’s no shame. It’s the new normal.

That’s why evolving your content marketing is not about dumbing down the information. It’s not about simplifying or going back to basics. It’s about making your content snackable. In fact, your new bite-sized content can still convey the same concepts and ideas as the longer pieces but that content must be more concise and free of fluff.

Even more importantly, it must provide just a taste to satisfy their brief hunger and keep their interest. It must leave the audience wanting more of your content snacks. That’s what marketing is all about.

How to create tasty content snacks a recipe for success

Snackable content for the eight second attention span is just a new way of creating, organizing, and promoting content. To create tasty content snacks, you don’t need to start from scratch. You don’t need all new ingredients. Your content kitchen is likely full of big, heavy content meals which can be remixed and reused to fit the new snackable content mold. The good news is that one content meal equals several content snacks.

Now, let’s enter the content kitchen and see how to turn those content meals into content snacks. Here are three examples:

  1. Transform your white paper into an infographic and a cheat sheet with must-do’s.
  2. Transform your case study into a checklist of best practices, or a series of checklists that span everything from implementation to training and optimization.
  3. Transform your 30-minute webinar into a sequence of 30 second videos that highlight that key learning objectives.

And rather than being sad about the lost of art of white paper reading, keep in mind that multiple content snacks derived from the same content meal not only convey the same messages but also can easily become a lead nurturing campaign or useful follow-up references for your sales team to share with prospects.

I think it’s time to stop mourning the white paper. Instead, it’s time to cook up some bite-sized content. After all, it’s just waiting to be eaten.

“Lady Luck Favors Those Who Try,” and Other Wisdom for PR Pros from “A Mind for Numbers”

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As we strive to be better communicators and storytellers, it often helps to get out of our comfort zones and read inspirational literature that can teach us new things. We often find those types of books in classical literature, or from the latest fiction and non-fiction books. Sometimes, “How-to” guides also help.

That happened to me recently when I picked up the book, “A Mind for Numbers: How to Excel at Math and Science (Even if You Flunked Algebra).” You may be asking yourself, “Why would a PR guy be reading a book about math and science?” Isn’t the reason you pursued journalism and then PR in the first place is that you stunk in those other areas?

Well, as it turns out, author Barbara Oakley, Ph.D., did, too. But through a gradual retraining of her brain, she earned a Ph.D. in systems engineering after completing bachelor’s and master’s degrees in Electrical Engineering, and Electrical and Computer Engineering, respectively. She now teaches engineering at Oakland University in Detroit, and is a leading educator in the area of STEM education.

While her book is primarily geared toward helping high school and college students successfully navigate the aforementioned disciplines, it’s ultimately a guide to improving skills and techniques for learning how to learn. And that can be useful for people in any profession, including PR.

Two modes of thinking

For instance, Oakley describes the two modes of thinking: the focused and diffuse.

The focused mode is like the flashlight setting that casts a bright light in a narrow area. It’s a direct approach to solving problems that requires rational, analytic and sequential ways of thinking. When we’re working intently on a project, like writing a white paper or drafting a PR plan/strategy, we use the focused mode of thinking.

But the diffuse mode also plays an important role in those projects. It taps other parts of the brain and is akin to turning your flashlight setting to casting a wider yet less powerful light. As its name suggests, the diffuse mode is wider and big picture. It’s a resting state in our brains. It works quietly in the background and allows us to form new insights. It kicks in when our minds wander, or when we take a break from a focused task to walk, jog, listen to music, sleep or play video games.

Oakley’s point, backed by the hundreds of research studies that inform her book, is that we must maximize both types of thinking to learn and tackle problems.

If we’re working on a specific assignment, it’s important to step away from that work at intervals to allow the diffuse mode to enter the picture. By pursuing a leisure activity or working on some other job assignment, we allow our diffuse mode of thinking to continue working on the first task at hand and lend new insights. The diffuse mode opens up possibilities that we may not have considered in the focused mode and prevents us from believing that only one approach to a project is the single way of accomplishing it.

Taking a better approach

Here are some other practical tips that I gleaned from the book that we can translate to our own profession and help us do our jobs better:

  • Avoid procrastination because it prevents the diffuse mode from helping a project or media campaign. While the luxury of time is not always possible in our profession, especially in crisis communication situations, building a timetable of assignments and deadlines, with thoughtful consideration, can help improve the overall response and results.
  • Don’t cram to memorize a speech or the big PR plan presentation in one day. Rehearse and study over a series of days and/or weeks. Research shows that we retain the material better, avoid reading the screen verbatim, and make more genuine presentations.
  • Avoid reading literature or meeting notes over and over again to learn the material. Instead, use a technique called “pause and recall,” i.e., turn away from the literature and notes after each page or several pages, and describe the concept in one’s own words; that’s the way we build chunks that form strong neural connections in long-term memory.
  • Take a 21-minute nap to refresh the brain (but don’t tell the boss). The brain’s neural networks need to be reset from time-to-time, which freshens our outlooks toward problem-solving
  • “Lady Luck favors those who try.” Sometimes, we feel downtrodden if a media pitch fails to elicit that desired interview, for example. Perhaps it’s time to let the diffuse mode help; alternatively, we could pick up the phone, be persistent (within reason), and converse with that target reporter directly. In my experience, with professionalism and respect for the journalist on the other end, the odds are good.

As in any learning endeavor, Dr. Oakley’s observation rings true: “The better I got (at math), the more I enjoyed what I was doing. And the more I enjoyed what I was doing, the more time I spent on it.”

newspapers and computers showing Jargon

If You Really Want to Sell Products, Lose the Jargon

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Having worked across a number of industries during my career, I feel pretty safe in saying no industry loves it jargon (and acronyms) like healthcare. The general technology industry probably comes in a close second, but for pure technical mumbo-jumbo you can’t beat healthcare.

Part of it, I think, is that the healthcare industry is filled with a lot of smart people. Because of that, everyone feels like they have to sound like the infamous “smartest person in the room.” So they load up their content or their speeches or even their everyday conversations with a lot of jargon designed to give that impression.

Nowhere does that become more apparent than when I go to check the website of a new client or prospect to start familiarizing myself with their business. I can’t tell you how many times I’ve come away after reading page upon page asking “But what do you do?”

Yes, you’re open and interoperable. Yes you follow evidence-based best practices. Yes, your methodology is transformative and sustainable. Yes, your subject matter experts have a wealth of experience in solving the toughest problems facing the industry. But again, what do you do?

If I, who has an employment-based incentive for comprehending your inscrutable jargon can’t figure out what you’re trying to say, what do you think happens to the typical prospect doing a fly-by? They see a bunch of words and terms they’ve heard 100 times before. They try to determine if they’re in the right place, looking at the right company.

But if it doesn’t come to them immediately, odds are they just move on. You lose.

Keep it simple

You’ve probably heard this quote, often erroneously attributed to Albert Einstein: If you can’t explain it simply, you don’t understand it well enough. Ol Al may not have said it, but there is a lot of truth to it nonetheless.

I know this from personal experience. Thanks to my work here at Amendola Communications, I have had the opportunity to speak with some incredibly smart, accomplished people. They are the kind of people who are leading all of healthcare toward amazing new discoveries and ways of working.

While they come from different backgrounds and have expertise in very different areas, the one trait they all had in common was their ability to get their point across in a way that the average person could understand.

Some were talking about advanced analytics and machine learning. Some were talking about the nuances of health insurance. Some were literally talking about curing cancer. But you never walked away from the conversation wonder what the H-E-double hockey sticks they were talking about.

Instead, you walked away energized and inspired. Not to mention excited about the possibilities for the future and how their companies were creating them.

Learning to speak/write plainly

Becoming a clear communicator like that isn’t easy. It actually takes a lot of work to make your communication sound effortless yet on-target.

The first step, quite honestly, is not being afraid that people won’t think you’re smart if you don’t pack your content or your spoken words with industry jargon. In business there are no points awarded simply because you sound “smarter” than everyone else. The money goes to the people who show they understand the problem and how to solve it.

Once you’ve bought into that philosophy, start looking through your current content, perhaps with a Business Buzzwords Bingo card in hand. If you find you are winning within the first threeYour content shouldn't be filled with jargon like this paragraphs of a piece of content, especially your company website, you know you have some work to do.

Now listen to speeches from great communicators or read materials from a technically sophisticated consumer product. Whether you were a fan of Ronald Reagan’s or not, the man knew how to sell an entire nation on a concept. Is what you’re doing any different? Or as my colleague Michelle Noteboom points out, see how Donald Trump approaches the same challenge. You may not like what he says, but you must admit he has a way of stating his positions simply.

Car companies, especially the high-end ones, offer a great example of plain speaking. Even when they’re talking technical specs, they do it in a way that focuses on why you should care.

Apple has always had a good handle on that as well. While everyone else in the industry was talking about jitter rates and Hz-related info, they were telling how you could get 1,000 songs in your pocket. Everyone can understand that.

There’s the key. It’s not about the bells and whistles in your product. No one cares how much effort you had to go through to develop it. That’s your problem.

What they want to know is what’s in it for them. The easier you make it to understand that, the more intrigued they will be.

Read my lips: no more jargon

Well, very little anyway. It is healthcare, after all, and there are technical terms that must be used at times. But if you try to ensure that any jargon you use is essential to explaining your position, and that there’s no other way to say it, you’ll likely find prospects staying longer and going deeper on your website. And more willing to engage with you all the way to a sale.

Fire Your Inner Critic

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Most of us are our own worst critics. It’s easy to understand why. After all, no one knows us better than us. Who better to uncover and critique all our foibles, follies and failures than our own inner critic?

There’s a fine line, of course, between self-criticism and self-awareness. Maturity requires that we view ourselves with objectivity and correct those faults that can be corrected. The kind of criticism that comes of self-awareness and that leads to self-improvement is a prerequisite for happiness and love.

But when it comes to work, self-criticism can be crippling. Carl Richards, a certified financial planner, author, and regular New York Times contributor, makes that point in his fine article for the Times, “Free Yourself of Your Harshest Critic, and Plow Ahead.” Richards argues that we accomplish much of our best work when we stop critiquing and just do it.

“Think of how liberating it would be to free yourself from the role of being your own harshest critic,” he writes.  What might happen if you took all the energy that goes in to judging your work and put it right back into the wellspring of creating the work instead?”

Writer’s Block

Richards article mainly concerns writing, and the common experience of writer’s block. But he notes that letting go of your inner critic is good advice for “anything meaningful you do. Singing, painting, entrepreneurship, giving financial advice, museum curating, boat building, skiing, whatever.”

Like Richards, my own experience with the shadow side of criticism concerns writing. I was a journalist for 15 years before tackling PR. Most days, my livelihood, to say nothing of my self-esteem, depended on my ability to crank out large amounts of decent copy on deadline. As a newspaper reporter with daily deadlines you either get over writer’s block or you get out. There’s no time for self-criticism when they’re holding the front page for your story.

It was after I left newspapers to become a freelance magazine writer that my self-criticism blossomed. I blame my editors. I learned shortly after starting to freelance that deadlines mean something very different for magazine editors than for newspaper editors. Magazine editors give their freelancers early deadlines, days or weeks before they intend to actually edit the article. They do that to guard against precisely the sort of writer’s block that often crippled me.

Yet, ironically, it was because I knew that my deadlines were fake and therefor moveable that my self-criticism could work its evil. With several days to write, no beginning was ever clever enough. Writing is rewriting, as every good writer knows. But when you reach the hundredth rewrite of your lede, you know you’re in trouble.

The Godfather of Gonzo

I’m reminded of the story of Rolling Stone Books editor Alan Rinzler who, in trying to wrangle the manuscript for Fear and Loathing on the Campaign Trail out of legendary procrastinator Hunter S. Thompson, ended up chasing the godfather of gonzo journalism around a hotel room for 48 hours with a tape recorder in hand. Unable to write, Thompson literally dictated the bestseller.

I never reached that point. What saved me, every time, was a deadline. Faced with no alternative but to produce, the words flowed. In the end, I simply lowered my standards and trusted that what came out of my experience and craft would be good enough.

In his article, Richards quotes a letter from reader Chip Scanlon. Scanlon, a writer himself, recounted how he overcame writer’s block: “I do my best to not have any standards at all. I abandon my standards. I urge myself to write badly, and once I do that my fingers begin to fly, and the inner critic is powerless.”

Does your inner critic ever keep you from completing work? How do you overcome it?

Honest Question: Have You Got What it Takes to Be a Thought Leader?

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Thought leadership is arguably one of the most powerful assets in an organization’s or individual’s public relations strategy. Yet relatively few companies go after the thought leader mantle, even if they have articulate, charismatic, true believers leading their organizations.

Often these potential thought leaders are kept preoccupied managing the present or near-future, while others who have an eye on the longer-term are hesitant to put their true thoughts out there, especially in the buttoned up world of business. And so, intriguing perspectives never see the light of day, including those that could establish a company or person as an industry player to watch.

By contrast, if you do a fair amount of thinking about the future, are amenable to investing time and effort into building your thought leadership profile and you’re willing to shake things up in your industry–then yes, you have the makings of a thought leader.

So where do you go from here? First, decide on what you want to be known for. Then decide on a correlating cause to champion. Let’s look at a well-known role model who has this approach down cold.

Thought leadership, Elon Musk-style

He’s extraordinarily rich, has a tempestuous romantic life and an unusual name. But above all, Elon Musk is an entrepreneurial futurist. That’s what people think first about Elon Musk, and that’s no accident.

I’ve long studied Musk’s thought leadership mode of operation and have distilled it to a simple pattern. First, he warns of a dire likelihood if humanity doesn’t get its act together. This generates significant buzz and fear. After a suitable amount of time has passed, Musk then follows up with a proposed solution.

Example: society will collapse when we run out of fossil fuels. Solution: Hyperloops that transport us at 700+ miles per hour.

Another example: society will collapse if artificial intelligence takes over the earth. Solution: merge human brains with artificial intelligence.

It’s all very calculated and strategic, and potential thought leaders should take note. Because it’s also undeniably effective. (By the way, Musk’s ideas have actual potential, fantastical as they seem. Take note of that, as well.)

How to find your thought leadership mojo

Here at Amendola I’ve developed a list of questions to provoke thought leadership thinking. I’ll share some of them here; for the full list, and more info about how Amendola builds and promotes thought leadership profiles; email me.

Question #1: If you could sound one alarm in your industry, what would it be?

Question #2: Do you have a minority and under-reported view of an industry topic that is significantly at odds with the widely held and established view?

Question #3: If you could rally your industry with one inspiring message or goal, what would it be?

These questions will likely prompt some interesting thinking, which leads to the next step what to do with these profound thoughts. In brief, you should put them into blog posts, articles, interviews, presentations and more, with a solid PR strategy to help promote your thought leadership message.

Thought leader-in-training

Another piece of advice: if you have the makings of a thought leader, start building your profile now. It’s not an overnight process, at all. In fact, it takes time to nail down your message in quote-friendly language, and to cultivate a media-favorite persona. My colleague Marcia Rhodes gives some good tips on the latter in her post “Be a Media Darling.”

Consider investing in media training, as well. In addition to our writing and PR services for thought leaders, Amendola offers in-depth media training, facilitated by experts with years of media experience in television, radio, newspapers and the internet.

It covers a lot, including:

  • Body language and verbal best practices
  • Tips for devising a memorable interview message
  • Tips for assuring your quote gets published
  • How to steer the interview back to your core messages when the interview meanders

And much more. The media training can be as short as one hour to longer, depending on your needs. We typically offer this training as a core component of our PR programs.

Don’t forget another time-tested public speaking strategy: joining Toastmasters.

In her post “Public Speaking Tips for the Timid and the Talented,” my colleague Michelle Noteboom details how participation in Toastmasters has upped her speaking game and given her newfound confidence.

Here is how Michelle recounts it: “Almost a year ago, one of my Amendola mentors encouraged me to join Toastmasters to further hone my speaking skills. While I was initially skeptical would everyone be a nerd? Or shy introverts with no personality? Perhaps retirees with nothing better to do? I have been pleasantly surprised by the mix of people in my club. It includes a variety of professionals in diverse careers, all of whom are fun and dedicated to self-improvement.”

She adds, “Toastmasters has given me the opportunity to deliver prepared speeches once or twice a month, as well as speak extemporaneously on random subjects. It’s provided an excellent forum for practicing speech organization and delivery, and for receiving feedback that pushes me to strive for continuous improvement.”

So there you have it a formula for success as a thought leader: an interest in the longer term, a willingness to shake things up in your industry, a solid PR plan, and a plan to practice until you’re close to perfect in your message delivery.

That’s really what it takes to be a thought leader. All that’s left is for you to take the leap and start becoming one.

The Problem with Your Content is You (and Other Content Marketing Truths)

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Here’s a valuable lesson for anyone involved in content marketing.Recently, I was chatting with a small group of guests at a party. Then, the other partygoers gracefully exited the conversation and suddenly, I was trapped. I looked right. I looked left. But my efforts were futile. I was officially stuck in a never-ending conversation. Yes, I had entered the dreaded Party Vortex, which is similar to the Polar Vortex but much less cold and much more dangerous.

But the real problem, and what made the circumstances so precarious, is that the never-ending conversation wasn’t a conversation at all. It was a monologue without audience participation. It was a soliloquy but far less articulate. It was all about my new acquaintance, who would most certainly not make the cut to be called a friend. As he continued to talk at me for 20 minutes, which felt like 20 hours, I smiled and nodded but secretly plotted my escape. Yet, despite my best Party Ninja skills, there was no way.

Spoiler alert: I survived this party trauma and lived to tell the tale. But sadly, this blog is not about party etiquette. It’s about content marketing because my Party Vortex nightmare is undeniably similar to the experience that potential customers might be having with your content right now.

While content marketing missteps are many and frequent, the biggest, most overarching mistake is that your content is all about you. It’s all about your company and your solutions. It’s all about your technology saving the world. This is the sort of content that not so subtly shouts “buy this.” After all, isn’t that your end goal?

However, touting the features and functionality of your newest product under the guise of a white paper often fails to make an impact especially as healthcare professionals becomes savvier to the idea that they’re being sold to everyday. It falls short because it doesn’t take readers, your potential customers, into account. It doesn’t address what readers really want to know and what will compel them to take action. It leaves readers hanging, and then what happens?

Rather than completing a “contact us form” on your website to learn more, they’re lost to you. They may have simply decided that it’s not the right time to buy or that your company isn’t the right partner. They may have even gasp moved on to one of your competitors.

From company-focused to customer-focused
When developing a content marketing strategy and crafting each piece of content to support that plan, it’s critical to keep your future customers top-of-mind. Remember that every decision-maker or influencer that engages with your content could be your newest client, smartest super user, or most reliable reference.

How can you better connect with your audience? It’s simple but shockingly hard to do. Write what they want to hear about, rather than writing what you want to say. Write what they are hungry to learn about, rather than what you’re desperate to teach them. It’s a small change in perspective that makes a big difference. And while that may seem obvious, it’s not abundantly clear to many marketing and PR professionals unless they’re just doing it wrong.

Effective, customer-focused content prompts an “aha moment,” by sharing new ideas or even the same old ideas in a new way. This matters because encouraging readers to think differently is the first step to being seen as a thought leader in their minds and then as the ideal strategic partner.

These new perspectives aren’t necessarily earth-shattering but they draw readers in. Customer-focused content addresses the problem you’re solving, not just the solution.
It also doesn’t oversimplify the solution by presenting painless and perfect success stories of IT solutions that were seamlessly implemented and quickly gained adoption by all end users. Further, it provides insights on process improvements, change management, and other tactics that readers can put into action, aside from just buying your technology.

Real-world tips and lessons learned are valuable takeaways that readers appreciate much more than a bulleted list of your product’s bells and whistles.

Your new customer-focused content will not only satisfy readers but also help turn more potential customers into actual ones. Even more importantly, we know that your new, improved content will ensure that you’re invited back to the party. And isn’t being invited back to the party the ultimate goal of any marketing?

Champing at the Bit over the Correct Use of Idioms: Its Just Good PR

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All languages employ idioms, or phrases that have a figurative meaning that goes beyond the literal use of the words and English is no different. In fact, the English language includes an estimated 25,000 idiomatic expressions such as “breath of fresh air” and “clean bill of health.”

We commonly use idioms in business and in marketing and public relations to emphasize a point or make it more memorable. Unfortunately, many idioms are often misused. So much so, that the incorrect usage of idioms in some cases has become more common than the correct use. As we know, though, impressions are everything when it comes to PR, so it’s important to get it right.

Here’s a refresher on commonly used and misused idioms that tend to come up frequently in PR:

  • Flesh out that idea or proposal, don’t flush it out. When you flesh something out, you’re giving it more substance and building out the details. Flushing out refers to clearing something out like a sewer line or getting it out of hiding.
  • Home in on your key messages, don’t hone in on them. To home in on something is to zero in on it, as a missile homes in on a target. Hone (which shouldn’t be used with in, in this way) means to sharpen. So you home in on your key messages, and then you hone them until they are razor sharp.
  • You’re champing at the bit to get started on a project, not chomping. If you’re eager to get a new initiative going, you’re champing at the bit as a horse does when anxious to start a race. Although horses also chomp, or chew noisily, they do so when eating not when anticipating something. (Note: This is one of those idiomatic expressions that is so commonly misused, some dictionaries include both versions of the expression. But the Associated Press Stylebook, the go-to style guide for major media outlets, has spoken and AP still prefers the original usage of “champing.”)
  • It’s for all intents and purposes, not for all intensive purposes. For all intents and purposes means “in effect,” or “practically speaking”: “For all intents and purposes, we have completed our crisis communication plan.” All intensive purposes is a misuse of the original phrase, which comes from British legal terminology originating in the 1500s.

As with “for all intents and purposes,” a number of idioms have “eggcorns,” which means a similar-sounding word or words are substituted for the original due to mishearing or misinterpreting the correct term. The word eggcorn is thought to be a playful descriptor based on a theoretical mishearing of the word “acorn.”

Since eggcorns most often occur with homophones, or words that sound the same to the ear, these idiomatic faux pas occur most frequently when writing a phrase after hearing it spoken.

Here are a few common eggcorns to keep in mind:

  • You toe the line, you don’t tow it. Toeing the line means you conform; you do what you’re expected to do and follow the rules. This phrase comes from racers placing their toes at a start line before a race. You can use a line or cable to help tow something such as a boat, but the line does the towing not vice versa.
  • You give people free rein, not free reign. When you give others free rein as you might with a horse you give them the freedom to do what they want. Reign refers to the act of a monarch ruling a nation or territory.
  • When someone is strongly favored in a competition, he or she is a shoo-in not a shoe-in. This is another idiom related to horses  are you sensing a pattern? If you think about “shooing” a fly, it’s moving in the direction you want it to. The same is the case with the horse/candidate/whomever you want to win some kind of race supporters cheer the candidate on, shooing him or her towards victory.
  • A creative idea piques your interest, it doesn’t peak it. If your interest is piqued, you are excited or curious about something. Peak refers to a pointed end or a hilltop or mountaintop.
  • It’s per se, not per say. Per se is Latin for “by itself”: “The correct use of idioms doesn’t make you a genius, per se, but it’s a point in your favor.” It’s surprising how often the incorrect “per say” appears in writing, and from some super-smart people. Likely a case of the error being repeated so often, it starts to look correct.
  • You wait with bated breath, not baited breath. The adjective bated means “with great suspense,” and this phrase refers to waiting for something anxiously or excitedly. When something is baited, on the other hand, a predator is attempting to lure its prey.

So now that we’ve homed in on the most common incorrect usage of idioms, I know you’re champing at the bit to toe the line when it comes to proper usage. (Yes, I had to do it.)

Blog writing can be frustrating when you have no ideas. These tips will help you generate some.

6 Tips for Generating Blog Writing Ideas

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By now you’ve no doubt heard about the benefits of establishing a corporate blog. One of the most important, of course, is for search engine optimization (SEO) purposes. Google (and other search engines) rewards frequent content updates on your website, so if your blog is connected to your website, and it’s active you’ll rise in the organic search rankings. That makes blog writing a pretty important part of your marketing program.

This simple fact creates an ongoing challenge for many, however. Namely, coming up with interesting topics to blog about.

Sometimes the ideas flow easily, especially at first. It seems like you have a cornucopia of information to share with the market. After that initial gold rush, however, you find yourself staring at the blinking, nagging cursor for longer and longer periods of time. You’ve expended the obvious topics and begin to wonder if establishing that blog was such a great idea after all.

The reality is great blog writing ideas are all around you. They crop up in your life every day. Like Jerry Seinfeld and George Costanza’s idea for a show about nothing, you just have to learn to recognize them.

Comment on industry articles

One of the good things about working in healthcare and health IT (HIT) is that there is never a lack of new information, new approaches, new discoveries or new regulations coming out. Most of us get several newsletter and at least scan the headlines every day.

These articles can become a rich source of blog fodder. For example, if an article announces a new rule or a change to a program from the Centers for Medicare and Medicaid Services (CMS) that will affect your customers/clients, that’s a blog post! Link to the original article, provide a one- or two-sentence synopsis, then add your thoughts about what it means to the industry.

Or perhaps a new research report has come out that could affect your clients. Again, bringing it to your clients’ attention and providing a little analysis with it can provide added value to them while giving you a blog post that practically writes itself.

Share a tip or trick that helped a client with a general issue

This is another rich source of blog writing ideas. Perhaps your team has helped a client solve a particular issue, such as data that needed to be scrubbed in a certain way in order to be used in a specific electronic health records (EHR) system. Whatever the issue, there’s a good chance it isn’t just that one client who is facing it.

Talk about the challenge, and the problems it’s causing, then explain how to solve it. All you really have to do is recap what you’ve already done  no original thinking required. If you’re not directly involved with this aspect of the business, check with the development or customer service team. They can probably keep you supplied with ideas for months. Just be sure not to give away anything the business would consider a competitive advantage.

Blog about discoveries in a related field

Everything you write about doesn’t have to be directly in your company’s space. Sometimes it can just have a loose relationship with a tie-back later.

Take the example of cognitive computing. There are all sorts of advances in this area going on outside of healthcare as well as inside. If you hear about how cognitive computing is being applied to make self-driving cars smarter, there’s a blog post. You can write about what is already happening with cars, the speculate on how it might affect healthcare or HIT in the future.

Mine some key data

Data and analytics are huge in healthcare and HIT these days. It seems just about every organization is generating tons of them. Most, however, are under-utilizing that information, especially when it comes to marketing.

You can take advantage of that by looking through the reports for trends that are interesting without giving away anything that again is proprietary. For example, if you have software that enables payers to create member portals, and there is a sudden uptick in the number of portals your team is creating, you may want to comment about how portals are on the rise and speculate as to why. That will also give you an opportunity to talk about the advantages of portals to encourage more sales.

Or maybe you see that your clients’ customer satisfaction scores are suddenly on the rise. You can find out what changes they’ve made to enable that to happen and share them with your blog audience.

Pay attention to day-to-day conversations

Each day you, your co-workers, your clients and others share information and ideas in passing. It may be through conversations, emails, reports, meetings or some other sources.

Hidden within the ordinary course of business may be a few nuggets that can make worthy blog posts. All you’ll need to do is listen to them with that filter in mind. If a co-worker says something you find interesting write it down. Establish a folder for emails that contain good ideas that you can reference later if you’re stuck.

However you save them, the good news is when you need an idea and none are coming to you immediately you can go back to your files and dig one up. Just be sure you have enough information available to remember what the original topic was. Nothing worse than having a great headline and no idea what it means.

Work with your PR agency on ideas

While most healthcare and health IT companies tend to be very specialized in a particular aspect of the industry, PR agencies such as Amendola Communications cover a much wider swath. That can work in your favor by bringing in ideas that are related to, but not dead center in, your sweet spot.

If you have one, you can brainstorm topics with your PR agency, taking advantage of their experience to in other areas, especially general industry knowledge, to develop blog topics you might not have thought of on your own.

Of course, having a PR agency also means you can turn over some or all of the content creation to them, particularly if writing isn’t your strong suit. But even if you prefer to do your own writing, that sort of collaboration can open you to new ideas and areas that help build your blog as a go-to resource for your target audience.

Yes, blog writing can be challenging. The Internet is always hungry for new content. But the reality is great ideas for posts are all around you. You just have to know how to find them  or let them find you.

Listicles about cats can't hold a candle to the work of great healthcare IT journalists.

5 of the Greatest Trade Journalists in Healthcare IT

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One of my favorite pages on Funny Or Die, the online comedy collective launched by Will Ferrell and friends, is their hilarious send-up of listicles. You know listicles  those ubiquitous numbered lists that grab eyeballs by hitchhiking on a sub-culture’s favorite passion. They’re definitely a favorite in Healthcare IT.

While most digital editors can only dream of having the freedom to post 10 Photos That Will Make You Question Why You Are Wasting Your Time With This Slide Show, or 10 Pictures of Adorable Cats That  I’m Pretty Sure There’s Something I Needed to Do Today, you can bet at least one listicle has made their Top 10 Best Story Ideas list.

Personally, I’m no fan of the genre. Listicles may make for easy reading (or more likely, skimming) but they also minimize the qualities that make good journalism such a joy to read. Insight. Perspective. Intelligence.

So no, I’m not a fan of listicles but there’s no denying their amazing power to hook readers. Which is a long-lede way of explaining why I’m writing a listicle on journalists for this blog. How else was I going to get you to read about some of my favorite journalists in healthcare IT?

Journalists: The cats of the PR world?

No, we don’t spend our evenings surfing for videos of journalists toying with a rubber mouse or playing a piano (that’s the other species of cat).  But all of us who work in PR are fans of journalists, sometimes adoring fans. And not just because we rely on them to tell our clients’ stories.

We’re fans of journalists because we love good journalism.  In fact, many of us used to be journalists ourselves and some of us would return to the business in a heartbeat if we could.

So just for the fun of it  and because journalists don’t get enough recognition for the work they do what follows is perhaps the first-ever list of the most interesting trade journalists in healthcare IT.  It doesn’t pretend to be an exhaustive list. I left out the Steve Lohrs and Vanessa Furhmans of the world because I wanted to focus on the trades, not the New York Times and Wall Street Journal.  And I ignored the Matthew Holts and Anthony Guerras of the industry because I want to save “The Best Bloggers in Healthcare IT” for another post.

Time was also a handicap. I had to change the title from “The 25 Most Interesting Journalists in Healthcare IT” after I realized completing the list would require giving up my day job. So there are only five for now.  Don’t be surprised if you check back next month to find 10 or 15.

In the meantime, these five are simply those who first came to mind, based on 12 years of working in healthcare IT as both a journalist and PR pro.

Elizabeth Gardner, Health Data Management, others  Elizabeth is a true veteran of healthcare and health IT reporting, having launched her career in 1987 as a technology reporter for Modern Healthcare.  She moved on from healthcare to help document the development of the Internet as a writer for Internet World. A graduate of the Columbia University School of Journalism, Elizabeth spent the early 2000s covering micro- and nanotechnology as a contributing writer for the magazine and website Small Times (which she calls “one of the greatest titles ever dreamed up for a business publication”). But healthcare is the biggest and perhaps most interesting market in America. Elizabeth was drawn back into the field and today contributes regular stories to Health Data Management. Her articles are inevitably well-researched, thought-provoking and most of all fun to read. Several have been finalists for the Jesse H. Neal Awards from the American Business Media Association.

Mark Hagland, Healthcare Informatics  Anyone who has ever met Mark is likely to remember first his warm, welcoming smile. Profoundly intelligent, Mark is also one of the friendliest and most genuine people you’ll ever meet. A Northwestern University/Medill School of Journalism graduate, Mark is a longtime Chicago resident who has been writing and speaking about healthcare for nearly 25 years. He has served as Editor-in-Chief of Healthcare Informatics since 2010 after many years as a contributing editor. His writing has earned him numerous national awards, including from the National Institute for Health Care Management, the American Society of Healthcare Publication Editors, and the Healthcare Financial Management Association. Mark is also the author of two books — “Paradox and Imperatives in Health Care” with healthcare futurist Jeffrey Bauer, Ph.D., and “Transformative Quality: The Emerging Revolution in Health Care Performance.”

Bernie Monegain, Healthcare IT News Bernie is the former editor of Healthcare IT News, now the magazine’s Editor At Large after moving to North Carolina, far from the publication’s headquarters in Maine (yes, Maine, that center of all things tech). Everyone in HIT PR knows Bernie. She’s among the nicest human beings you could imagine meeting, a quality that enlivens her relationships even with PR folks, despite the fact that we all want something from her (a story!). Bernie joined Healthcare IT News when it was launched in 2004, after a four-year stint at another business publication that focused on communications technology. Before that she was an award-winning reporter and later a city editor of The Times Record, a daily newspaper in Brunswick, Maine, where she reported on healthcare, business, technology and other topics.

Neil Versel, MedCity News  Neil started covering health IT as a freelancer in 2000, before the “industry” was an industry. Through skill and persistence informed by a deep curiosity about healthcare technology, Neil gradually developed a reputation for intelligent in-depth coverage of the technologies that are transforming healthcare.  A contributor to US News & World Reports, as well as Forbes.com, he was previously an editor for Fierce Healthcare. Neil has grown up in healthcare IT and is a genuinely nice guy. In 2014 he launched an 850-mile charity bike ride  in honor of his dad, Mark Versel, who died of the rare disorder multiple system atrophy (MSA). Neil’s blogs from the trip were inspiring to anyone who has ever wanted to do something meaningful in memory of a loved one.

Eric Wicklund, mHealthIntelligence  Like several others on this list, Eric paid his dues in daily journalism, working his way up from beat reporter to columnist to managing editor of the Biddeford-Saco-Old Orchard Beach Courier in Maine. His proximity to the Portland, Maine headquarters of Healthcare IT News probably explains how in 2006 he ended up writing and editing for the publication (though I’ve never asked Eric how that happened). Eric rose to be editor of Healthcare Finance News (another HIMSS Media property) before moving into coverage of telemedicine as editor of mHealthNews (ditto) and finally departing the Mother Ship in 2015 for rival XtelligentMedia, where he’s editor of one of what is fast becoming one of the most interesting sites in mobile healthcare, mHealthIntelligence.com. Beyond journalism, Eric is a Dad, an avid soccer player, skier and bicyclist who for years was a team leader and board member of the American Diabetes Foundation’s Tour de Cure.

Do you have favorite industry journalists of your own? Please help add to this list by leaving a comment.