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How to Maximize Exposure for Your HIMSS20 Sessions that Never Happened

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In the wake of HIMSS20 being cancelled, many people whose HIMSS presentations were accepted for this year’s conference are lamenting the fact that the sessions that they worked so hard to get accepted won’t be given.

Let’s face it, there is a ton of work that goes into submitting presentations for HIMSS, including the process of preparing those lengthy and detailed applications. As a colleague described in a previous blog, “the process is not easy and takes anywhere from 12-16 hours per proposal” and “HIMSS has a less than 30% acceptance rate.”

So, you might be asking, what do we do now? For many it feels like that opportunity is lost, but it doesn’t have to be. Here are some different ways to take the content you were going to present and still get it out there.

  • Take advantage of HIMSS’ virtual conference.
  • Plan your own virtual conference: You can conduct a webinar with the information you were going to present at HIMSS, with both a live virtual presentation and on-demand access after the fact.
  • Use information from your HIMSS presentation to draft thought leadership articles and case studies. There are likely a ton of facts and statistics that were a part of the presentation that could be included.
  • Look at other conferences for speaking opportunities later in the year or in 2021 that you can submit these completed presentations to knowing that some of the stats may need to be updated and the submissions will need to be customized for each opportunity.

The cancellation of HIMSS20 doesn’t mean that all the hard work that you put into your presentations must go to waste. The show can still go on, just a bit differently.

Taking the Animal House Approach to HIMSS20

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When news came down the Thursday before HIMSS20 was set to begin that the conference had been cancelled due to covid-19 concerns, it was tough to tell whether that loud sigh that rippled across America was relief or exasperation.

On the one hand, everyone who was on pins and needles waiting to see if their projects and presentations would be done on time were likely relieved to dodge a deadline bullet. Managers who weren’t sure whether it was prudent to send key staff to a potential covid-19 incubator (including me, quite frankly) were happy to have that responsibility taken off their shoulders.

Still, a lot of time, money and effort went into preparing for HIMSS20, and many health IT companies were counting on it to help them boost sales. They had to feel like Bluto Blutarsky (the late, great John Belushi) in Animal House after discovering Delta House had been expelled from campus, who famously said “Seven years of college down the drain.”

(I was going to share a video clip of that statement, but the only one I could find is definitely not safe for work. So you’ll just have to see it in your mind.)

Yet now that the initial shock has passed, it’s time to remember an even more famous Bluto quote: “Nothing is over until we decide it is!”

Yes, HIMSS is putting together virtual conference, which may be helpful. (I say “may be” because they’ve never tried it before so it will be a learning experience for all.) Regardless, however, there’s no need to wait for or count on the virtual conference to fulfill your HIT marketing needs. Because there is plenty you can do on your own to turn those frowns upside down. Here are a few examples:

  • Turn announcements and presentations into your own virtual events. Even if you’ve never done them before there is plenty of technology that makes creating webinars, podcasts and virtual roundtables even than ever. Especially if you have a great HIT-focused agency like Amendola to help.
  • Reschedule in-person demos and meetings as phone calls/online meet-ups. That time was set aside anyway. See if you can keep the appointment virtually.
  • Convert your HIMSS messaging into content pieces such as data sheets, infographics, white papers, case studies, videos, etc. Don’t forget customer presentations too. They can easily be converted into case studies, byline articles and sometimes even journal articles.
  • Take the effort you would have put into follow-up calls and emails after the conference and do them now.
  • Share everything you’ve created on social media. It’s probably the ideal time, because with more people working from home, or staying in rather than going out, social media is getting more attention than ever. Use all the channels available to you LinkedIn, Twitter, Facebook, YouTube, Instagram and wherever else you think your customers and prospects will be.

Yes, the cancelling of the live, in-person HIMSS20 conference may have seemed like a disaster. But it doesn’t have to be.

With a little creativity, and perhaps a little help from your friendly neighborhood PR and marketing agency, your final take will echo Delta House’s Flounder: